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Prime Property Care Streamlines Real Estate Document Management with Docupilot
Prime Property Care is a tech-driven real estate management company that has been operating for over a decade. As its operations expanded, managing tenancy agreements and other real estate documents manually became a major bottleneck. Seeking a more efficient document automation solution, Prime Property Care turned to Docupilot.
Challenges Prime Property Care Faced Before Using Docupilot
Before implementing Docupilot, Prime Property Care faced several operational hurdles:
- Time-consuming manual processes – Generating, filling, and sending tenancy agreements required significant manual effort, taking up to 30 minutes per document.
- High costs with previous automation tools – The company initially used WebMerge, which was later acquired by Formstack. However, the pricing became unreasonably high, making it unsustainable.
- Limited integrations – The previous solution lacked seamless integrations with essential tools, making workflow automation difficult.
- Lack of consistency – Manually handling documents led to human errors and inconsistencies, increasing the risk of compliance issues.
How Did Docupilot Help Prime Property Care?
After switching to Docupilot, the company immediately experienced increased efficiency, reduced costs, and a fully automated document process.
Here’s how Docupilot transformed their operations:
- Automated document generation – Prime Property Care now generates tenancy agreements and other documents automatically, eliminating manual effort and reducing errors.
- Seamless integration with existing tools – Using Zapier and API connections, Docupilot integrates effortlessly with the company's CRM and other essential platforms.
- Faster document processing – Instead of 30 minutes per agreement, it now takes just 5 seconds to generate and send a document for signing.
Cost-effective solution – Compared to the previous provider, Docupilot offers a more reasonable pricing model with no compromise on functionality.
Key Results
- 90% reduction in time spent on document generation – from 30 minutes to just 5 seconds per agreement.
- Saved over 20 hours per month by automating tenancy agreement creation and signing.
- Seamless workflow automation with Zapier and API connectivity.
- Significant cost savings compared to the previous provider.
- Error-free documentation, ensuring compliance and reducing manual mistakes.
Docupilot Features That Helped Prime Property Care Solve Its Challenges
- Zapier & API Integration – Enabled smooth data transfer from various sources into document templates.
- E-signature Integration (Signable) – Allowed quick and legally compliant signing of tenancy agreements.
- Cloud-Based Document Automation – Ensured seamless access, generation, and storage of documents with minimal human intervention.
- Error Reduction & Standardization – Eliminated inconsistencies by generating documents using predefined templates.
With Docupilot, Prime Property Care has successfully automated its document processes, allowing the team to focus on scaling the business instead of paperwork.
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