Top 8 Best Electronic Signature Software for Accountants in 2025

As an accountant, you don’t choose this profession to chase signatures. Yet a single unsigned PDF, or a client insisting they “never got the email,” can disrupt an entire day.

Accountants work with highly sensitive, deadline-driven documents, like tax returns, engagement letters, audit papers, financial statements, and compliance forms. Getting these signed on time is critical. But traditional processes like printing, scanning, and mailing create avoidable delays and compliance risks.

Electronic signature software eliminates these bottlenecks by enabling secure, auditable, on-any-device signing. In this post, we compare the best e-signature tools for accountants to help you automate workflows, strengthen document security, and deliver a smoother client experience.

Why your accounting firm needs e-Signature software now

Electronic signatures go far beyond adding a digital mark to a document. They verify identity, intent, and consent, while generating a defensible audit trail and safeguarding sensitive information. For accountants, they significantly reduce the friction associated with tax season, audit preparation, and ongoing client documentation.

What accounting firms typically look for:

1. Security and access control: Encrypted signing links; multi-factor authentication; role-based access; compliance with IRS, ESIGN, and related regulations

2. Accuracy of completed documents: Error-free form filling; pre-validated fields; reduced back-and-forth on missing or incorrect information

3. Auditability for compliance reviews: Timestamped audit trails; signer identity confirmation; version-history tracking

4. Integration with accounting systems: Google Drive; QuickBooks; tax and document-management platforms

5. Scalability for growing practices: Support more workflows, document types, and use cases as services expand; reuse templates across clients without rework

Benefits of using electronic signature software in accounting firms

Here is what you gain by adopting e-signature for accounting:

• Automation reduces manual data entry and routing

• Avoid compliance headaches with tools designed to meet IRS, ESIGN, and other regulatory requirements

• Cleaner workflows through templates and integrations

• Clients benefit from mobile-optimized signing with minimal clicks

• Handle high-volume signing (e.g. tax returns) without incurring unnecessary per-signature costs

8 top electronic signature software for accountants in 2025 (quick overview)

Best electronic signature software for accountants in 2025 (detailed reviews)

1. Docupilot 

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Docupilot is  built for accountants who want automated, compliant, and customized document generation and e-signing workflows, minus the manual chasing. This tool combines secure digital signing with automated document creation, making it ideal for accountants juggling recurring templates. 

With Docupilot, you can auto-generate tax forms, engagement letters, payroll agreements, or client summaries from accounting data using dynamic lists that populate repeating rows or data fields automatically.

Key Features

• Automatically generates documents from templates, fields, or integrations
  
• Secure digital signatures compliant with the E-Sign Act
• Multi-signer workflows with clear audit trails
  
• Google Drive + accounting tool integrations
  
• Encrypted storage and encrypted document exchange
  
• Role-based access controls

Pros

• Eliminates repetitive document creation
  
• Strong compliance and audit capabilities
  
• Client-friendly across desktop and mobile
• Scales well for high-volume document workflows

Cons

• Initial workflow setup may require learning
  
• Advanced automation is available in higher plans
  
  

Pricing

Docupilot offers transparent tiered pricing with a free 30-day trial. Plans scale from Starter for small teams to Business for high-volume automation.

2. Signeasy

Signeasy offers a clean, mobile-first signing experience, making it easy for accounting clients to sign documents from any device without extra steps.

Key Features

• Intuitive mobile app
  
• Client-friendly signing links
  
• Secure digital signatures
  
• Template library

Pros

• Extremely easy for clients to use
  
• Smooth mobile workflow

Cons

• Limited document automation

Pricing

Starts at $10.00 per month; tailored plans available.

3. Adobe Acrobat Sign

Adobe Acrobat Sign provides enterprise-level compliance, identity verification, and full PDF tools, which is perfect for firms handling sensitive financial documents or regulated work.

Key Features

• Advanced PDF editing
• Enterprise compliance framework
• Multi-factor authentication
• Rich workflows

Pros

• Powerful PDF capabilities
  
• Strong governance and compliance

Cons

• Heavy for small firms
• More complex setup

Pricing

Standard plans begin at ₹613.00 per month, with additional options available for individuals, businesses, students, and teachers.

4. Dropbox Sign (HelloSign)

Dropbox Sign delivers a simple, lightweight signing experience with intuitive templates and seamless cloud storage integrations for fast, frictionless workflows.

Key Features

• Advanced identity verification
  
• Enterprise document governance
  
• Detailed audit reports

Pros

• Extensive compliance support
  
• Integrates with major cloud tools

Cons

• May feel limited for complex workflows

Pricing

Plans start at $16.58 for the Professional tier and rise to $24 for the Advanced tier per user per month. 

5. PandaDoc

PandaDoc combines proposals, contracts, and e-signatures in one platform, helping firms manage onboarding documents and service agreements alongside tax forms.

Key Features

• Dynamic templates
  
• Proposal + contract builder
  
• e-Signing included in all tiers

Pros

• Ideal for firms selling multiple service tiers
  
• Great templates for proposals and agreements

Cons

• Less accounting-focused
  
• Can feel heavy if only need signatures

Pricing

PandaDoc offers free pricing for small businesses who need professional e-signatures without the price tag ranging to enterprise level who need advanced automation. 

6. Zoho Sign

Zoho Sign integrates directly with Zoho Books and the Zoho Finance Suite, enabling smooth e-signature workflows inside your existing accounting processes.

Key Features

• Native Zoho workflow integration
  
• Automated signing inside accounting + HR modules
  
• API support
  
• Audit trails

Pros

• Seamless for Zoho users
  
• Affordable pricing in most regions

Cons

• Less flexible for firms not using Zoho software

Pricing

Zoho Sign offers a free/basic tier and tiered paid plans that vary by region.

7. OneSpan Sign

OneSpan Sign is designed for industries with strict regulatory needs (financial services, wealth management, insurance). Ideal for accounting teams handling highly sensitive KYC/AML documentation.

Key Features

• High-assurance identity verification
  
• Strong audit trails
  
• Enterprise encryption + tamper-proof storage
  
• Custom signing workflows

Pros

• Excellent compliance and security
  
• Trusted in financial institutions

Cons

• Complex for routine accounting workflows
  
• Higher cost

Pricing

Volume-based custom pricing only.

8. DocuSign

DocuSign supports complex approval chains, large teams, and audit-heavy workflows, making it the preferred choice for big accounting firms with advanced compliance needs.

Key Features

• Global compliance frameworks
  
• Custom workflows and routing
  
• Multi-team approval chains
  
• Integrations with major ERPs and CRMs

Pros

• Highly secure and reliable
  
• Enterprise-scale capability

Cons

• More expensive
  
• Overkill for small firms

Pricing

Personal plans start at $10.00 with customized e-signature or IAM plans that meet your exact business needs.

Choosing the right e-Signature software for your firm

Conclusion: The best pick?

If your accounting firm is looking for faster processes, stronger compliance, and a better client experience, Docupilot is the most complete option. It goes beyond e-signing by streamlining document generation and reducing repetitive work for high-volume firms.

With compliance requirements increasing and client expectations rising, adopting a modern e-signature workflow is foundational to efficient accounting operations.

Start a free 30-day trial or book a personalized demo to see Docupilot in action.

FAQs

1. What features should I look for in e-signature software for accountants?

Compliance, identity verification, audit trails, unlimited signatures, strong integrations, and client-friendly signing.

2. How secure and compliant are electronic signatures for accountants?

Modern e-signature tools, like Docupilot, use encrypted links, authentication layers, and detailed audit trails to meet federal and regional standards.

3. Can it integrate with my existing accounting tools?

Most modern solutions, like Docupilot, directly integrate with popular accounting systems.

4. What are the cost benefits of switching to e-signatures?

Reduced admin time, no printing/scanning, fewer errors, and faster signing cycles during peak seasons.